What will your CRM really cost?
Per-user plans look small each month. Then the team grows, the price goes up, and the bill comes back every year. Put in your numbers and see the total.
From your CRM's billing page. On a yearly plan, divide the yearly amount by 12 and by the number of users.
Leave it at 0% if your price is fixed.
An estimate for a small cloud server with backups. No per-user fee, no yearly licence.
Owning comes out cheaper within 5 years if building it costs less than $19,200.
The audit is free and takes 30 minutes.
How the numbers work
Every user is billed
Year 1 is users × price × 12. Each later year adds the people you hire, because per-user plans charge for everyone who logs in.
Prices can rise
If your provider raises prices, each year is multiplied by the rise you set. At 0% the price stays as it is today.
Owning costs a server
Your own CRM still runs somewhere. The server cost over the same years is taken off, and what is left is the most a one-time build could cost and still save you money.
99ai CRM: yours to keep
We set it up once for your business. After that there is no fee per user and no yearly licence, and every field, stage and workflow can be changed to fit the way you sell.
Questions about CRM costs
On your CRM's billing page or last invoice. If you pay yearly, divide the yearly amount by 12, then by the number of users.
Per-user plans charge for every person who logs in. As you hire, the bill grows with the team even when nothing else changes.
Two things: a one-time build and setup, and a server to run it on. There is no per-user licence and nothing to renew each year. The server figure above is an estimate you can change; the build is quoted after a free audit.
No. You pay once for us to set it up for your business, and you pay for the server it runs on. What you don't pay is a fee per user or a yearly licence.
Yes. Export them from your current CRM or spreadsheet and they are imported into your new CRM during setup.
Get a fixed number for your own CRM
The audit is free and takes 30 minutes. You'll leave with a fixed price for the build, a scope and a date, before you pay anything.
- Reply within one working day
- No commitment, no card details
- Happy to continue on WhatsApp or email